Pilot-First Pricing
Start with a $0 proof-of-concept on one department. No procurement paperwork, no committee approval, no risk. Convert when you're ready.
Phase 1 — Pilot
Track A — $0 PoC
$0
90-day proof-of-concept. One department. Full product access with watermarked PDF exports.
- ✓Full product access — scan, log, inspect, export
- ✓Unlimited users, scans, and inspections
- ✓PDF exports with “PILOT” watermark
- ✓CSV data export any time
- ✓Walk away at any time — no invoice, no obligation
Track B — Fast-Track
$2,500
One-time setup fee. For hospitals that need un-watermarked, survey-valid exports during the pilot window.
- ✓Everything in Track A
- ✓Production-ready, un-watermarked PDF exports
- ✓$2,500 credits toward Go-Live fee on conversion
- ✓Ideal when TJC survey is pending during pilot
Phase 2 — Go-Live
One-time fee when the pilot converts and full facility deployment begins. Paid in 3 stages: 30% on signing, 40% on data migration, 30% on first survey export.
| Tier | Facility Size | Go-Live Fee |
|---|---|---|
| Small | <200 beds, 1–2 departments | $35,000 |
| Medium | 200–500 beds, 3–5 departments | $45,000 |
| Large | 500+ beds, 6+ departments | $55,000 |
| Enterprise | Multi-facility (3+) | $95K–$185K |
Includes SSO setup, data migration, staff training, custom PDF templates, and 30–90 day hypercare depending on tier.
Phase 3 — Monthly Subscription
Begins the month Go-Live completes. Month-to-month with a 3-month minimum. Annual prepay saves 10%. Three-year prepay saves 18% with a 36-month price lock.
| Tier | Facility Size | Monthly | Annual |
|---|---|---|---|
| Small | <200 beds | $1,800 | $21,600 |
| Medium | 200–500 beds | $2,500 | $30,000 |
| Large | 500+ beds | $3,200 | $38,400 |
| Multi-Dept Bridge | 2 departments, 1 facility | $1,400 | $16,800 |
| Enterprise | Multi-facility system | Custom | $96K–$216K |
Included at Every Tier
No overage fees. No per-user charges. No per-scan charges. Predictable line items — always.
Start With Zero Risk
The $0 pilot requires no procurement approval, no committee vote, and no budget allocation. One department director makes the call.